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Purchase Order Terms & Conditions

Revision Date: 4/30/2024

THE FOLLOWING GENERAL TERMS AND CONDITIONS (GTC) APPLY TO ALL AVALON MFG INC. PURCHASE ORDERS AND CONTRACTS, UNLESS OTHERWISE NOTED.
GTC 1RIGHT OF ENTRY. THE BUYER AND BUYERS CUSTOMER, AND THEIR CUSTOMERS, OR ANY APPLICABLE REGULATORY AGENCY WILL HAVE THE RIGHT TO ENTER THE SELLERS FACILITY TO PERFORM INSPECTION OR ENSURE COMPLIANCE TO THE CONTRACT.
GTC 2ACCEPTANCE OF THIS ORDER, OR THE INITIATING OF ANY PROCESS, OR THE FURNISHING OF ANY PRODUCT, OR THE ACCEPTANCE OF PAYMENT, CONSTITUTES UNCONDITIONAL ACCEPTANCE BY THE SELLER.
GTC 3AMENDMENTS TO THIS ORDER, OR AVALON TERMS AND CONDITIONS SHALL BE SET FORTH IN WRITING, VIA PURCHASE ORDER CHANGE NOTICE, AND /OR REVISIONS TO THE PURCHASE ORDER TERMS AND CONDITIONS. AVALON INC. WILL CONSIDER SELLERS REQUEST TO MODIFICATION OF, OR EXCEPTION TO, ONLY IF SUCH REQUEST IS MADE IN WRITING, PRIOR TO THE ACCEPTANCE OF THE ORDER (REF. ACCEPTANCE CLAUSE)
GTC 4PRICE AS STATED ON THIS ORDER COVERS ALL GOODS AND SERVICES TO BE PROVIDED BY THE SELLER AS SPECIFIED IN THE ORDER. THESE PRICES ALSO COVER ALL CHARGES FOR PACKAGING, CONTAINERS, AND TRANSPORTATION, UNLESS SPECIFICALLY DEPICTED OTHERWISE ON THE FACE OF THE ORDER
GTC 5SHIPMENT OF GOODS AND SERVICES UNDER THIS ORDER SHALL BE F.O.B AS SET FORTH ON THE FACE OF THE ORDER. SELLER SHALL FOLLOW BUYERS INSTRUCTIONS REGARDING METHOD OF SHIPMENT, EXCEPT WHERE BUYER HAS SO STATED ON THE FACE OF THE ORDER.
GTC 6SCHEDULE FOR DELIVERY WILL BE THE RESPONSIBILITY OF THE SELLER. THE SELLER SHALL NOT BE HELD LIABLE FOR DAMAGES IN RESPECT TO DELIVERY DELAY DUE TO CAUSES BEYOND SELLERS REASONABLE CONTROL. HOWEVER, IF THE SELLER DOES NOT MEET THE DELIVERY DATE AS DEPICTED ON THE FACE OF THE ORDER, THE BUYER MAY APPROVE A REVISED DELIVERY SCHEDULE, OR TERMINATE THE ORDER WITHOUT LIABILITY FOR SUCH TERMINATION.
GTC 7HAZARDOUS MATERIAL SELLER AGREES TO FURNISH THE APPLICABLE MATERIAL SAFETY DATA SHEET(S) (MSDS) WITH EACH SHIPMENT, FOR PRODUCTS DESIGNATED BY INDUSTRY, STATE, OR FEDERAL AGENCIES AS HAZARDOUS MATERIAL.
GTC 8PACKAGING AND PROTECTION OF THE PRODUCT SHIPPED SHALL BE IN ACCORDANCE WITH THE AVALON PURCHASE ORDER OR BEST COMMERCIAL PRACTICE TO PROTECT PRODUCT FROM DAMAGE , DETERIORATION OR CONTACT WITH FOREIGN OBJECT DEBRIS/DAMAGE.
GTC 9CANCELLATION SHALL REMAIN THE RIGHT OF THE BUYER AND MAY BE INITIATED AT ANY TIME.
GTC 10TOOLING FURNISHED BY AVALON SHALL BE MAINTAINED INDOORS, THE SELLER IS RESPONSIBLE TO ENSURE ADEQUATE CARE IS UTILIZED WITHIN THEIR FACILITY, TO MAINTAIN THE TOOLING IN GOOD WORKING CONDITION. ANY DAMAGES TO AVALON TOOLING, WHILE IN THE CARE OF THE SELLER, SHALL BE REPORTED TO AVALON IN WRITING. AVALON SHALL INSPECT DAMAGED TOOLING PRIOR TO FURTHER PROCESSING BY THE SELLER. SELLER REWORK OF AVALON FURNISHED TOOLING MUST BE PRE-AUTHORIZED IN WRITING.
GTC 11QUALITY ASSURANCE The supplier shall comply with the Avalon Quality System requirements as specified by the Avalon Supplier Survey or purchase order. Supplier agrees to implement and maintain the Quality or Inspection System during the performance of this contract.

Any Avalon material furnished to the supplier shall be lot controlled while in the possession of the supplier and no substitution may occur . By acceptance of the purchase order the supplier agrees to furnish Corrective Action in response to a material rejection by either Avalon or Avalon’s customers. Suppliers further agree to notify buyer of change of facilities or changes in Quality Organization management. The supplier further agrees to Flow down Avalon and or Avalon customers requirements to sub-tier suppliers.

An authorized Certificate of Conformance is required with each shipment. Process suppliers shall furnish a complete Certificate of Conformance with each shipment indicating the PO number, specification number and revision, name of supplier and quantities accepted and rejected.

Additional Avalon Quality Requirements (Avalon QR clauses) apply when referenced by PO. The supplier is not authorized to perform Material Review action of nonconforming material.

Supplier shall notify Avalon quality department of any of the following occurrences:

  1. Non conforming product.
  2. Notification of changes in product, process or suppliers.
  3. Notification of offload
  4. Use of counterfeit parts or material.
  5. Unethical behavior.
GTC 12NONCONFORMANCES Upon acceptance of a Avalon purchase order, the supplier agrees that Avalon is entitled to reimbursement of AVALON INC. labor and material costs associated with seller responsible nonconformances and damages.
GTC 13CONFIDENTIALITY: All information in the contract must be held in confidence by the supplier and no third party request for information will be authorized unless instructed in writing by customer representative.
GTC 14PRODUCT PERFORMANCE & SAFETY: Upon acceptance of an Avalon purchase order, the supplier agrees that the product will perform to its designated or intended purpose without causing unacceptable risk of harm to persons or damage to property. Supplier agrees to ensure its personnel are aware of their contribution to product safety.
SPECIFIC AVALON QUALITY REQUIREMENT (AQR) CLAUSES APPLY WHEN NOTED ON THE PURCHASE ORDER.
AQR 1The supplier shall implement a Quality System in compliance with ISO9001. (Section 4.2 and 4.19 excluded)
AQR 2The supplier shall implement a Quality System in compliance with AS9100. (Section 4.2 and 4.19 excluded)
AQR 3The supplier and supplier subcontractors shall meet an maintain a Calibration System in compliance with Calibration System Requirements of ISO10012, ISO17025, ANSI Z540-1 or MIL-STD-45662.
AQR 4Avalon source inspection and/or customer verification is required at supplier facility prior to shipment. AVALON will place an inspection stamp on the supplier shipment to indicate Avalon acceptance. Contact Avalon at least 48 hours prior to shipment from supplier facility.
AQR 5Government Source Inspection is required at supplier facility prior to shipment. Supplier shall contact AVALON and applicable Government Representative to arrange for Government acceptance prior to shipment from supplier facility.
AQR 6The supplier shall perform and document a complete First Article Inspection Report (FAIR) in accordance with AS9102, including 100% of B/P or specification requirements. One copy of supplier FAIR will be furnished to Avalon along with the first shipment for this PO/contract.
AQR 7The supplier shall implement and maintain a Key Characteristics (KC) control program acceptable to Avalon .
AQR 8The supplier shall provide an Inspection Report (IR) identifying engineering requirements and actuals. Use of supplier or Avalon inspection form is acceptable. One copy of the IR shall be furnished to Avalon representing each manufacturing lot.
AQR 9The supplier shall perform 100% inspection of the Avalon noted characteristics, a record of the inspection results shall be provided to Avalon, Sampling inspection is not allowed.
AQR 10The supplier shall comply with the Avalon Special Quality Requirement noted Avalon Quality Assurance Documents
AQR 11THE FOLLOWING DFARS FOR BEARINGS AND SPECIALTY METALS APPLY:

  • 252.225-7014 PREFERENCE FOR DOMESTIC SPECIALTY METALS ALTERNATE 1
  • 252.225-7016 RESTRICTION ON AQUISITION OF BALL AND ROLLER BEARINGS.
  • FOR EXACT TEXT PLEASE SEE THE FOLLOWING WEBSITE OR CALL YOUR PROCUREMENT AGENT
  • FOR MORE INFORMATION.http://www.acq.osd.mil/dpap/dars/dfars/index.htm
AQR 12The supplier shall notify the buyer of NDT failures immediately upon discovery.
AQR 13Material suppliers shall furnish chemical/physical test reports with each shipment identifying the applicable specification and revision, original manufacturers certified chemical composition and physical properties, melt, heat, batch, or lot. Unless otherwise specified, the material provided shall consist of one heat lot. In the event of multiple deliveries the material provided shall consist of one heat lot per delivery increment.
AQR 14F.O.D. Controls. (Foreign Object Debris/Damage) Supplier shall at all times Package to protect the product during shipping and handling. The supplier shall insure that at no time does the product come in contact with F.O.D., in the event that the process performed generates F.O.D. The supplier shall use reasonable means to remove such F.O.D. Should the supplier be unable to remove the F.O.D.. it shall be incumbent on the supplier to contact Avalon in order to determine the appropriate course of action. F.O.D shall be defined as chips, residual abrasive dust, contamination of any kind, residual magnetism, chemicals residue or any other residue that may adversely affect the function of the parts.
AQR 15NADCAP Approval, the supplier must have current NADCAP accreditation for the process(es) to be performed.
AQR 16Record retention times: The supplier shall maintain all records related to P.O for a minimum of seven (7) years or as otherwise specified in writing.
AQR 17When required, the supplier must utilize designated source(s). Avalon will communicate the required suppliers on the Purchase Order.

 

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Avalon

2605 Homestead Pl.
Compton, CA 90220

T: (424) 444-4122
E: info@avalon.aero